Office Assistant in Newton (full-time)

The Office Assistant position calls for flexibility, independent judgment, excellent organizational and interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients.

Key responsibilities:
Coordinate, manage and monitor the calendar, projects and needs of FHC Principle, John Freedman

·         Manage calendar appointments, including phone calls, off-site meetings, internal meetings, etc.;

·         Schedule regular check-ins to keep Dr. Freedman on track with project tasks and deliverables;

·         Manage travel arrangements (flights, hotel, rental care, etc.) when necessary;

·         Coordinate speaking arrangements and presentations;

·         Keep Dr. Freedman’s contact database up-to-date  

Coordinate, manage and monitor the internal needs of all other office staff, including:

·         Travel arrangements (flights, hotel, rental cars, etc.);

·         Supply orders for both kitchen and general office supplies;

·         Conference registration and sponsorship/exhibiting details;

·         Organizational subscriptions;

·         Coordinate staff and/or business meeting lunch orders and birthday celebrations;

·         Coordinate holiday mailings;

·         Serve as primary receptionist for office; triage visitors, mail and phone calls.

Conduct project specific online and other types of research
Manage calendar and contacts for senior management staff
Follow up on emails from clients and others to set times for meetings and calls
Constantly review calendars to notify management of conflicts or schedule updates.
Set up meetings accordingly with clients.
Register/renew state business annual reports, taxes, certifications, registered agents, and licenses.
Serve as initial point of contact for internal technological questions, problems, and IT set up for new personnel.
Point of contact for all internal facility issues/requests and office maintenance
Updating and organizing vendor and client files, both electronic and hard copies.

Degree Requirements:  Bachelor’s

Salary: ‘30s (per year which works out to about $15-$20 per hour)
Schedule:  Full-Time
To apply, contact career@mountida.edu for directions.